No Dues Management

No dues, will allow you to maintain the dues status of the student before leaving the college after successful completion of the program or by any valid reason. No Dues Management will allow you to maintain no. of dues nodes and to associate any authority to that node, who will be responsible to check the dues status of the student and to submit their dues clearance status as YES/NO.

Dues clearance will be performed in particular academic session, which could be different from current academic session. So you can maintain the Dues Clearance Session in “Academic Settings” menu. In which all the dues clearance process will go on.

At the Authority level i.e. who is the in-charge of clearing the dues at particular node, can only mark the status as YES/NO. Once it is submitted, User cannot change the dues status of the particular student.

If it is required to change the dues status of any particular node, then this can only be possible by “admin” login. Admin user can login to ERP to change the dues status of the particular students for the particular node.

Dues management will involve the following procedure:

1. Dues Category

· This will allow the user to maintain no. of nodes for dues and to associate any authority to it, from where student need to take the clearance of dues. User Can also mark any node as “Is Last Node”, which will restrict the node to clear the student dues status only when he/she get the clearance from all other dues node.

· User can create Dues Nodes/Category as per their need like Accounts, Library, Mess, Sports Department, Computer Science Department etc.

2. Clear Dues

· You can assign the permission of this form to all the authority that is responsible for dues clearance. Using this form user can clear/submit the dues status of the particular student for their respective dues category.

· If this form is opened by any authority that is responsible for dues clearance then he/she can only submit the status in their respective dues category only. While if this form is opened by “admin”, then admin can mark the status in any category for any student.

3. Check Student Dues

· You can assign the permission of this form to all the employees, who can check the status of dues of any one at any time. Or can assign the permission of this form to only those authorities who are directly responsible for dues clearance of the students.

· Using this form user can check the dues status of any student for all node/category. And will get the information when it cleared from which node.

4. My No Dues Form

· This form is completely dedicated to students; you can assign the permission of this form to students. Using this form student can check the no. of nodes/category from where they need to collect the dues clearance. And can also view the dues category status at any time.

· Once it is cleared from all the dues Category, Student can submit their No dues form by simply clicking on”Submit Request”. Once it is submitted, Student can download their No Dues Form using the button ”Download Form” and can submit it to Academic Office.

Note: Users are suggested to use the help document of individual forms to know the working procedure of that form.